Sarah Lewis was a speaker and workshop leader at the PPSummitUk 2019. You can find her at Appreciating Change UK Ltd. We caught up with her and asked her for an update on how she has been applying Positive Psychology in her work, in the Covid-19 pandemic, and what her top tips are for us. Sarah has moved online for a lot of her work, and here is what she had to say:
Like many others, over the past months I have delivered a lot of training online that I would normally have delivered in person. Here are some of the things I learnt:
1. Breaks
Resolve to take a break of 10 minutes every hour. It is constraining and exhausting being stuck in one position with a fixed gaze. The last course I ran, one of the spontaneous comments made was, ‘what I love about this course is the breaks.’ Well, good to know I’d got something right!
2. Break it up
The same principles apply as in regular training, break it up. Break out rooms at a minimum, but I also incorporate video input, brainstorming and whiteboard work. I know everyone has their favourite extra tool, but mine is Deckhive with its terrific array of card decks. Powerpoint is no more engaging online than in the classroom, keep it to the necessary minimum
3. Sidebar conversations
In live training sessions delegates appear before and after the workshop, or during breaks to pick your brains about their own dilemma or to clarify a point they haven’t understood, or to tell you how the theory or research just presented is wrong, in their experience. These are valuable conversations that, if not accommodated, can easily bore the pants off the rest of the group. Offer to arrive early and leave late, as you would in a classroom, and be prepared to have one-to-one conversations as necessary outside the workshop sessions
4. Insist on presence
Some workplaces clearly allow people to ‘attend’ meetings or training with their camera off. Hopeless! I know people occasionally need to go dark, if they are eating or if their Wi-Fi is sulking, but as a general rule it is vital that all present can see and be seen. I recently attended an online conference where the ‘attendance’ of fifteen people was revealed, when they were all asked to self-select into zoom rooms, to actually be six. You don’t want to be wasting your breath and you don’t want people missing great chunks of your wisdom!
5. Make it interactive
I know it can be clumsy when two people speak at once, but I much prefer that risk to the destruction of spontaneity and connection when everyone sits with their mics off, and then fumbles to switch them on as we all bellow ‘You’re on mute!’ at them. Obvious it wouldn’t work for very large groups, but in general I prefer to deal with the chaos than to have to monitor raised hands (another button people can’t always find in a hurry). Keep the large group discussions short, but lively.
6. Networking is still important
Incorporate networking type questions into your training as morning fire-lighters. Mix the groups up for each breakout session, allowing a few minutes for introductions each time. Do introductions.
7. Keep it short
It has pretty much been established that zoom interaction is exhausting. Transferring the two day programme to online delivery needs to be rethought. I have tried two methods. One is to break the material up into maximum four hour chunks, delivered over a period of days, often not sequential, and with plenty of breaks. I won’t do a session longer than four hours. I have also taken material out of the presentation and made it available offline, to be accessed between sessions. I have found LOOM invaluable here as I can record presentations for participants to watch as and when, which we can then discuss in class. I also sometimes provide written material. Keep the workshop time for the interactive, experiential, learning.
8. Use your positive psychology
Your psychological knowledge is as relevant here as in the classroom. Attend to creating positive mood, to developing relationships, to creating points of connection and high-quality interactions. Think how you can maximise the use of your strengths in this different environment.
9. Manage their expectations of you
I don’t know about you but when I’m thinking and talking and engaging with the participants, I find it hard to also monitor the chat bar, or questions feed or be scanning for the raised hand. I make it clear that they are welcome to use the chat bar, but I will only be looking at it in the breaks, if then. I find I still have to talk aloud to organise or sequence my actions sometimes ‘So I’m going to put the link to the app in the chat, then I’m going to share the instructions on screen, then I’ll put you into zoom groups.’ I find it very helpful if a group member feels emboldened enough to ask ‘How long have we got’ before they all disappear into their groups!
10. Be human
The more comfortable you are dealing with the glitches, mistakes and challenges of working online, the more comfortable your participants with be their own technical adventures, and the less distracted they’ll be by them. You are a training professional or subject matter expert, not an IT wiz. On the rare occasion someone can’t access an app I’m using, I’ve found groups are quick to find a work around, such as screen-sharing, so we can all get on with the task in hand.
About Sarah
Sarah Lewis is the owner and principal psychologist of Appreciating Change. She is author of ‘Co-Creating Planning Teams For Dialogic OD’, ‘Positive Psychology in Business’ ‘Positive Psychology at Work’ and ‘Positive Psychology and Change’ both published by Wiley. She is also the lead author of 'Appreciative Inquiry for Change Management'.